Admin quick guide

The whole flow: issue codes → get them to winners → winners register → verify → pay → mark paid.

1. Issue prize codes (Codes tab)

1. Fill in the winner's name, prize and amount. Category, sponsor and group are optional — use group to batch codes by event (e.g. "Presentation Night").
2. Click Generate code. Use Copy message for winner to get a ready-to-send email with their code and the claim link.
3. Got a big list of winners? Use Import codes from CSV just below — download the template, fill in your spreadsheet (winner, prize, amount; leave the code column blank and one is generated for each winner), then import. It double-checks the whole file before creating anything.
4. Codes are like passwords — send them individually, never in bulk or posted publicly.

2. Print cards

1. Optionally filter by group, then click Print cards (PDF). You get one card per code (a zip if there's more than one).
2. Printing (or copying the winner message) marks the code issued. Once printed, a code can't be edited or deleted — double-check names and amounts first.

3. Track progress (pills at the top)

• Pending — created but not yet printed/sent.
• Issued — printed/sent, waiting for the winner to register.
• Claimed — winner has registered payment details.
• Click a pill to jump to the matching filtered list.

4. Process claims (Claims tab)

1. Check the winner's name matches the official results list.
2. Click Mark verified — this generates the claim's unique 6-character payment reference.
3. The card now shows Amount, Reference and the PayID/bank details, each with a Copy button. Copy each value straight into your banking app and make the transfer.
4. Click Mark paid. Confirmation emails go to the winner and the admins automatically.

5. Chasing stragglers

• Claims pending for 7+ days get a red reminder due badge and a Send reminder button — it logs the reminder and opens a pre-filled email to the winner.

6. Records

• Export CSV downloads the claims (respecting the current status filter) for the treasurer's records, including the payment references.

7. Committee access (Admins tab)

• Add a member's Google account email to invite them — they get access when they sign in with Google on this page.
• Remove revokes access immediately and deletes their invite so they can't be re-added automatically.

Good to know

• Codes are valid for 12 months from issue; expired codes are rejected automatically.
• One claim per code — double registration is impossible.
• The site validates PayID/bank formats only. Identity check is you: always confirm the winner's name before paying.
• Winners use prizes.abcsa.org.au — nothing else for them to install or sign into.